Accounting Assistant

Accounts Payable & Controls: Manages full-cycle payables by assembling the complete backup documentation for every invoice and routing them to the Executive Director for approval before executing disbursements.

Bank Reconciliations: Performs monthly reconciliations for both domestic operating accounts and KES currency accounts, ensuring every bank transaction is properly coded, and its primary source documentation is uploaded.

Partner Ledger Maintenance: Reviews monthly financial reports submitted by international field partners, updates separate program ledgers to verify expenditures against approved grant budgets, and tracks outstanding partner advances.

Payroll & Leave Tracking: Reviews monthly employee timesheets for accuracy while maintaining the internal tracking system for monthly accrued and annual employee paid time off totals.

Revenue & Development Reconciliation: Performs monthly cross-reconciliations between general ledger donation revenue, the fundraising database, and tracking sheets kept by the Event Manager to flag and resolve variances.

Budgeting Assistance: Supports the annual organizational and programmatic budgeting process.

Audit Preparation: Supports the finance manager during the annual external audit by efficiently locating and or creating schedules and ledgers requested by auditors.

Education/Experience: 

• Bachelor’s degree in accounting or equivalent experience (in non-profit organizations preferred)

• Proficient with accounting systems (QuickBooks preferred)

• Advanced spreadsheet skills (Excel/Google Sheets) and a comfort level with tech tools